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Build an RFQ ↗
A sourcing workbench

Make the request clear before you send it.

Turn scattered specifications, quantities and delivery notes into an editable request for quotation. Review the details before sharing your contact information.

  • ✓ Export a draft without submitting
  • ✓ Mark open decisions honestly
  • ✓ Send only after review
REQUEST / WORKSPACEEditable draft

Define the ask.

Your draft updates below as you enter details. Required fields are marked.

Separate non-negotiable requirements from preferences.

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This sends your RFQ through the existing lead channel. It does not place an order or guarantee a quote.
 
 
Requirements
 
Define the product, quantity and acceptance criteria before requesting a price.
 
  1. 01
    Product specifications
    Specify compatibility in a product RFQ
    “Compatible with our system” transfers an undefined integration problem to the supplier.
  2. 02
    Product specifications
    How to specify dimensions and tolerances for an RFQ
    A nominal size does not tell a manufacturer how much variation your assembly can accept.
  3. 03
    Product specifications
    Write finish and colour requirements suppliers can price
    Colour and finish are often described with adjectives that cannot be inspected: “premium,” “soft” or “bright.
  4. 04
    RFQ essentials
    How to write a product RFQ that suppliers can answer
    Set out product specifications, quantity, destination and delivery questions in an answerable request for quotation.
  5. 05
    Product specifications
    Write product inspection criteria before comparing quotes
    Inspection is more useful when the buyer and supplier agree what a defect means before production.
  6. 06
    Product specifications
    Prepare artwork and labelling requirements for a quote
    Artwork changes a product's appearance, packing workflow and sometimes production method.
  7. 07
    Product specifications
    How to name material requirements without guessing a grade
    A broad word such as “steel,” “cotton” or “plastic” may leave performance and cost open.
  8. 08
    Product specifications
    Turn a performance need into an RFQ test
    Performance language should describe the result you need, not merely praise the product.
  9. 09
    RFQ essentials
    Invite supplier alternatives without losing the base quote
    Suppliers may suggest a different material, process or delivery route that is genuinely useful.
  10. 10
    RFQ essentials
    Control drawings and revision numbers in an RFQ
    A supplier can quote the wrong version of a design even when the attachment looks professional.
  11. 11
    RFQ essentials
    Separate must-haves from preferences in a supplier RFQ
    Buyers often mix requirements and nice-to-have features in one long paragraph.
  12. 12
    RFQ essentials
    How to mark unknown details in an RFQ
    An RFQ does not become stronger by pretending every choice is final.
  13. 13
    RFQ essentials
    Describe packaging in a supplier RFQ
    Packaging is part of the deliverable when it affects protection, presentation, labelling or storage.
  14. 14
    RFQ essentials
    State RFQ quantity and unit without ambiguity
    A quantity field is only useful when its unit is clear.
  15. 15
    RFQ essentials
    Distinguish quote deadline from delivery deadline
    A quote return date tells suppliers when you need their response.
  16. 16
    RFQ essentials
    Write a sample request that tests the real specification
    A sample can answer a narrow question about fit, finish or usability, but only if it corresponds to the planned production item.
  17. 17
    RFQ essentials
    How to define RFQ scope in one paragraph
    A short scope statement should say what you want to buy and what the quotation must cover.
  18. 18
    Product specifications
    Ask about spare parts in a product RFQ
    A product may be inexpensive to buy but hard to maintain if a small replaceable component is unavailable.
  
 
Evaluation
 
Ask for evidence and compare responses against the same written scope.
 
  1. 01
    Quote comparison
    Compare supplier quotes against the same scope
    A price table is misleading when each supplier has silently quoted a different deliverable.
  2. 02
    Quote comparison
    Normalise unit prices before ranking supplier quotes
    A unit price only makes sense when the unit, currency, quantity band and included scope are known.
  3. 03
    Supplier evaluation
    How to assess an ISO 9001 claim in a supplier response
    A quality-management claim should be treated as a document to verify, not as a substitute for product inspection.
  4. 04
    Quote comparison
    Understand minimum order quantity in an RFQ response
    A minimum order quantity is a condition of the supplier's offer, not merely a footnote.
  5. 05
    Quote comparison
    Compare payment terms alongside supplier prices
    Two quotations with the same product price can impose different cash-flow and performance risks.
  6. 06
    Quote comparison
    Record quote currency and validity in an RFQ
    Price without a currency or validity date is difficult to approve.
  7. 07
    Quote comparison
    Find exclusions hidden in supplier quotations
    An exclusion is not always deceptive; suppliers often price only the information available.
  8. 08
    Quote comparison
    Keep quotation revisions comparable
    Sourcing conversations often involve revised drawings, different quantities and changed delivery dates.
  9. 09
    Supplier evaluation
    Ask a supplier about capacity without accepting a slogan
    “Large capacity” is not a useful answer to a specific delivery need.
  10. 10
    Supplier evaluation
    Verify supplier identity before a sourcing commitment
    A quotation tells you what a seller proposes, not necessarily who stands behind it.
  11. 11
    Supplier evaluation
    Ask suppliers how they handle defects before ordering
    The time to define a defect response is before the first failure.
  12. 12
    Supplier evaluation
    Use references without treating them as proof of fit
    References can reveal how a supplier works, but another customer's success does not prove suitability for your own product.
  13. 13
    Supplier evaluation
    Review a supplier sample against the RFQ
    A sample is a decision aid only when it is compared with a written brief.
  14. 14
    Supplier evaluation
    Clarify subcontracting in a supplier RFQ
    A supplier may rely on another workshop for printing, coating or assembly.
  15. 15
    Supplier evaluation
    Ask for product traceability that fits the risk
    Traceability means being able to connect a delivered unit or batch to the records that matter.
  16. 16
    Quote comparison
    Separate tooling and setup fees from product price
    Tooling, moulds, artwork setup and programming can be one-time or recurring costs.
  
 
Delivery
 
Describe destination, timing and category-specific constraints clearly.
 
  1. 01
    Category playbooks
    An apparel RFQ checklist for first production
    Clothing requests combine fit, fabric, colour, trim, labels and size distribution.
  2. 02
    Category playbooks
    Prepare an RFQ for a multi-part custom kit
    A kit combines several components into one deliverable.
  3. 03
    Delivery planning
    Test whether a quoted delivery date is credible
    A promised date deserves a sequence of supporting steps.
  4. 04
    Delivery planning
    Specify the destination for a meaningful supplier quote
    A country alone rarely tells a supplier enough to price a delivery option.
  5. 05
    Delivery planning
    Define delivery evidence before placing an order
    Delivery is not only a date; it is also a record of what was dispatched and received.
  6. 06
    Delivery planning
    Handle a changed destination after receiving quotes
    A destination change can alter freight, timing, documents and tax or customs treatment.
  7. 07
    Category playbooks
    An electronics RFQ checklist for a configurable device
    Electronic products raise questions about components, interfaces, power, firmware and market-specific conformity.
  8. 08
    Category playbooks
    An RFQ checklist for commercial furniture
    Furniture sourcing involves dimensions, load, finishes, assembly and site logistics.
  9. 09
    Delivery planning
    Use Incoterms in an RFQ without leaving the place unstated
    Trade terms help organise responsibilities, but a three-letter code alone is not a complete delivery instruction.
  10. 10
    Category playbooks
    Write an RFQ for recurring industrial consumables
    Recurring consumables are about consistent specification, pack size and replenishment as much as first-order price.
  11. 11
    Category playbooks
    Write a metal fabrication RFQ with usable drawings
    A fabricated part is defined by drawing revision, material, process, finish and the interfaces that matter.
  12. 12
    Category playbooks
    Write an RFQ for printed packaging
    Printed packaging needs both a structural brief and an artwork brief.
  13. 13
    Delivery planning
    Separate production time from shipping time in an RFQ
    A single lead-time figure can hide when work begins and what part of the route it covers.
  14. 14
    Category playbooks
    Brief a promotional product supplier without losing brand control
    Promotional products seem simple until artwork, colour, packaging and delivery to an event are considered together.
  15. 15
    Delivery planning
    Ask suppliers to state shipping assumptions in a quote
    Shipping cost depends on more than distance.
  16. 16
    Delivery planning
    Plan split deliveries in a supplier RFQ
    A split shipment can help when some goods are needed earlier, but it changes production, packing and freight.
  
 
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